About Strip spaces in excel
This in cell A3:=IF(A1=B2, “Match”, “No Match”)We might expect this formula to return “Match” because the names in cells A1 and B2 look the same.However, the formula actually returns “No Match.” Why? Because Excel considers the extra space at the end of “Homer Simpson ” in cell B2 as a character, making the two cell contents different.This is a common source of confusion when working with Excel data. It’s essential to be aware of these hidden spaces and use appropriate techniques, like the TRIM function or Find and Replace, to clean up your data and ensure accurate calculations and comparisons.In this article, we’ll cover topics like deleting leading and trailing spaces, dealing with spaces between words, removing line breaks and non-printing characters, getting rid of non-breaking spaces, and more. Let’s dive in and discover how to clean up your Excel data effectively –Table of ContentsDeleting Spaces in Excel with the TRIM FunctionHow to Delete Spaces in Excel Using Find and ReplaceUsing the SUBSTITUTE FunctionLet’s explore these methods!Download the Excel Workbook below to follow along and understand How to Delete Spaces in Excel –download excel workbookDeleteSpacesinExcel.xlsxDeleting Spaces in Excel with the TRIM FunctionThe TRIM function eliminates extra spaces at the beginning, end, and between words. But remember, it will leave a single space between texts.Suppose you have a list of names in column A with some extra spaces:Select B2.Enter the formula =TRIM(A2) in cell B2.Press Enter.The cleaned text will appear in cell B2 as “Homer Simpson” without extra spaces.Click and Drag
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After you draw a zone. Select this option to keep the cursor in the selected field so additional text can be added. This is useful for capturing data from multiple lines or regions into the same field.Zoom to Zone when Field is Selected[edit | edit source]Zoom locking causes the image to be zoomed in on the zone automatically when a field is selected. If no coordinates are indicated, a field will not zoom. However, OCR fields must always have coordinates. Zoom locking can be helpful when reviewing OCR results or keying in handprint data. Disable zoom locking if you prefer to keep your selected zoom on each field.Page Break Text[edit | edit source]The following value is output after each OCR page to indicate page breaks in the text file. This string is also used to parse the OCR output when creating searchable PDF files. In this case, the value should be something that will never occur naturally within the text of your documents.Spaces to Strip[edit | edit source]This option allows you to modify the default behavior for space trimming on OCR fields. It affects all OCR fields where Strip spaces from result is selected. The most common options are 'Remove all spaces and tabs' combined with 'Remove all line feeds' to remove all whitespace from the result.'Convert all blank space to single spaces' is useful if the space is needed to distinguish between values but there can be a variable number of spaces between elements, such as a label and field value on a form.Click the 'Set' button to display the 'Replace Spaces and Line Breaks' dialog. Select one or more from the following options:Remove spaces & line feeds from beginningRemove spaces & line feeds from endRemove all spaces and tabsRemove all line feedsConvert all blank space to single spacesRemove
